Administrative Assistant

  • Full Time
  • Accra

Space Attom

We are looking for an enthusiastic Healthcare Tech Startup Administrative Assistant to join a new healthcare tech startup within the digital healthcare sector. It is essential that the post holder has at least 3 years of experience working as an Administrative Assistant in Ghana. This role aims to facilitate brand identity development and assist in establishing its place within the African online market. The post holder must have experience of working online and access to all necessary IT infrastructure such as a laptop and internet. The post holder will require practical analytical and communication skills to be able to identify and engage with new stakeholders and work with a international team.

Key Responsibilities:

Duties:

  • Review and maintain written and computer files, and conduct data entry
  • Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
  • Assist with all budget activities, including accounting
  • Help implement new programs, procedures, methods, and systems
  • Conduct fiscal reviews, surveys, and gather information on administrative matter
  •  Responsible for preparation of confidential documents and reports
  • Maintain meeting minutes
  • Coordinate and schedule meetings and conferences where applicable
  • Coordinate operations, including purchasing, equipment, property inventory and equipment
  • Maintain complete stock of all supplies where applicable
  • Write and edit communications, from letters to reports and instructional documents
  • Create and maintain appropriate filing systems
  • Prepare communications such as memos, emails, invoices, reports and other correspondence

Competencies:

  • Demonstrate excellent written and verbal communication skills.
  • Critical thinking and analysis skills
  • Very high level of computer literacy skills.
  • Ability to work to tight deadlines.
  • Independent working skills and ability to take the initiative
  • Demonstrate a ‘can do’ attitude and be a team player, proactive, positive, and enthusiastic.
  • Self-motivated learner, showing self-awareness skills.
  • Exceptional organizational skills and the ability to multitask.
  • Ability to develop comprehensive business plans and execute all aspects of the plan
  • Excellent verbal and communication skills
  • Proficient with Microsoft Office

Education/ Knowledge:

  • Bachelor’s degree in business administration, office management, or a related field.
  • Proven experience as an administrative assistant or in a similar role.
  • Excellent organizational and multitasking skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Strong written and verbal communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Attention to detail and a high level of accuracy.

Experience:

  • Minimum of 3 years working as an Administrative Assistant.
  • Experience of working online
  • Strong knowledge of the social media and e-commerce industries
  • Experience in the areas of sales, marketing, partnerships, finance and technology.
  • Experience in healthcare marketing or finance

Confidentiality:

  • High-level discipline and regard for confidentiality and security at all times
  • Understand the importance of copyright laws and be willing to work within specific guidelines
  • Understands the importance of intellectual property laws, and is willing to work within specific guidelines
  • Willing to sign non-discloser agreements and other legally binding documents regarding privacy

Digitalization:

  • Solid and reliable internet access during working hours
  • Access to all relevant IT equipment needed to undertake all the tasks detailed above
  • Access to all the appropriate software and communication equipment to be able to engage with members of the team

Other Duties:

  • To undertake appropriate administration tasks
  • To attend relevant meetings
  • Additional duties may be required as appropriate to the job role

Application Process

  • Send an up-to-date CV demonstrating your competencies in the above areas to the following email address space.attom@gmail.com
  • Send a cover letter detailing how you meet the essential requirements described above

Location: Accra

Employment Type: Full Time

Salary Range: Attractive

Kindly Note: Please send your cover letter with all the sections completed to the following email space.attom@gmail.com

To apply for this job email your details to space.attom@gmail.com